1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

National Mentoring Month Proclamation - Dr. Tanice Knopp

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description

Sarasota Museum of Art (SMOA)  Update, Mr. Larry Thompson

Recommendation
N/A

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: 

Jennifer Mason - School start date

Sahil Pankhaniya - concerns about Pine View transgender bathroom issue

Steven Hilding - concerns about Pine View transgender bathroom issue

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Frank Kovach
Second: Jane Goodwin
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Bridget Ziegler	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the January 5, 2016 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 1-19-16 board.pdf
Attachment: Board January 19, 2016 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: SB Reassignment Agenda 1.19.16.pdf (Confidential Item)

GENERAL ITEMS

9. APPROVAL OF PROCLAMATION IN SUPPORT OF NATIONAL MENTORING MONTH

Description
January has been designated as National Mentoring Month, in which America calls on men and women across the country to get involved with the mentoring movement.


Recommendation
That the School Board of Sarasota County, Florida, hereby proclaims January 2016 as Mentoring Month in Sarasota County.


Attachment: 2016 Mentoring Proclamation.pdf

AGREEMENTS/CONTRACTS

10. APPROVAL OF CONTRACT BETWEEN THE MANATEE COUNTY SCHOOL BOARD AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR A CHILD FIND SPECIALIST

Description
As assured through the Florida Diagnostic Learning Resources System (FDLRS) grant, the contract between the Manatee County School Board and The School Board of Sarasota County, Florida provides for a position of Child Find Specialist in Manatee County.  The Specialist will provide assistance in the location, identification and evaluation of all children 0-22 years of age with emphasis on children 0-5 who are not being served in a public school, or who have or at risk of developing special or unique needs.  The cost of this contract is $93,800.00 and is allocated as part of the 2015-2016 FDLRS grant.

Recommendation
That the contract between the Manatee County School Board and The School Board of Sarasota County, Florida for a Child Find Specialist be approved as presented.

Attachment: ManateeCo-ChildFindContractFDLRS -$01-19-2016BAIenc.pdf

11. APPROVAL OF CONTRACT BETWEEN THE MANATEE COUNTY SCHOOL BOARD AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR A HUMAN RESOURCE SPECIALIST/TECHNOLOGY SPECIALIST

Description
As assured through the Florida Diagnostic Learning Resources System (FDLRS) grant, the contract between the Manatee County School Board and The School Board of Sarasota County, Florida provides for a position of Human Resource Specialist/Technology Specialist.  The Specialist will provide assistance to the designated district in the planning and implementation of a comprehensive system of personnel development to the education of youth who are exceptional and/or have unique needs based on locally assessed needs and established state priorities.  The cost of the contract is $64,500.00 and is allocated as part of the 2015-2016 FDLRS grant.   

Recommendation
That the contract between the Manatee County School Board and The School Board of Sarasota County, Florida for a Human Resource Specialist/Technology Specialist be approved as presented.

Attachment: ManateeCo-HRD-ContractFDLRS -$01-19-2016BAIenc.pdf

GRANTS

12. APPROVAL OF THE BOOKER COMMUNITY GARDEN GRANT PROPOSAL TO ANNIE'S GRANTS FOR GARDENS FOR BOOKER MIDDLE SCHOOL

Description
COMPETITIVE: Grant funds of $2,500 will establish a community garden at Booker Middle School where cross-curricular lessons can be taught in an urban garden.

Recommendation
That the Booker Community Garden grant proposal be approved.

Attachment: BMS Garden.pdf

13. APPROVAL OF THE GRANT PROPOSAL TO THE LAURA BUSH FOUNDATION FOR AMERICA'S LIBRARIES FOR ALTA VISTA ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $7,000 will provide new books for the Alta Vista Elementary School library.

Recommendation
That the Laura Bush Foundation for America's Libraries grant proposal for Alta Vista Elementary School be approved.

Attachment: Alta Vista Bush Fdn.pdf

FIELD TRIPS

14. APPROVAL OF BOOKER HIGH THEATER STUDENTS TO ATTEND SOUTHEASTERN THEATER CONFERENCE IN GREENSBORO, NORTH CAROLINA ON MARCH 2-6, 2016

Description
Booker High students have the opportunity represent Florida at the Southeastern Theater Conference in Greensboro, North Carolina. The students will participate in workshops, classes, auditions and hear speakers selected by the professional theater educators.

Recommendation
That the field trip for the Booker High students to attend Southeastern Theater Conference in Greensboro, North Carolina on March 2-6, 2016 be approved as presented.

15. APPROVAL FOR PINE VIEW STUDENTS TO ATTEND MODEL UNITED NATIONS NATIONAL CONFERENCE IN NEW YORK CITY, NEW YORK ON MARCH 2-6, 2016

Description
Model United Nations conference encourages speaking skills, boosts self-confidence, increases knowledge of foreign affairs and supports sportsmanship.

Recommendation
That the field trip for Pine View students to attend Model United Nations National Conference in New York City, New York on March 2-6, 2016 to be approved as presented.

16. APPROVAL FOR PINE VIEW JOURNALISM STUDENTS TO ATTEND COLUMBIA SCHOLASTIC PRESS ASSOCIATION JOURNALISM CONFERENCE IN NEW YORK CITY, NEW YORK ON MARCH 15-19, 2016

Description
Students attending the Columbia Scholastic Press Association Spring Conference in New York will be developing skills that directly relate to the state standards for journalism/TV production. The 350 different course offerings are taught by high school and collegiate field level experts.

Recommendation
That the field trip for Pine View Journalism students to attend the Columbia Scholastic Press Association Journalism Conference in New York City, New York on March 15-19, 2016 be approved as presented.

17. APPROVAL OF VENICE MIDDLE YOUNG MARINES FIELD TRIP TO OAHU, HAWAII, ON DECEMBER 3, 2016 THROUGH DECEMBER 10, 2016

Description
The Venice Middle Young Marines team is invited to participate and march in the 75th Anniversary Parade of Pearl Harbor.

Recommendation
That Venice Middle's Young Marines field trip to Oahu, Hawaii December 3, 2016 through December 10, 2016 be approved.

MATERIALS MANAGEMENT

18. APPROVAL TO AWARD BID #16-0046 FOR TELEPHONE SYSTEM MAINTENANCE AND EQUIPMENT

Description
Bids to provide 'Telephone System Maintenance and Equipment' were received from two vendors on December 15, 2015. The bid of SETEL UC was the best low bid meeting the advertised specifications. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Information Technology Department.

Recommendation
That the bid of SETEL UC, for 'Telephone System Maintenance and Equipment' in an amount not to exceed $500,000.00, be approved as presented.

Attachment: TeleSysMtc16-0046REC.pdf

CONSTRUCTION

19. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED ENGINEERING FIRMS FOR CIVIL ENGINEERING SERVICES-PLAN REVIEW FOR A PERIOD OF THREE (3)-YEARS

Description
The scope shall be to provide civil plan review services for Sarasota County Schools Permitting Division for a period of three (3)-years. On 12/16/2015, the Professional Services Selection Committee (PSSC) met to select certified and qualified firms for this continuing services contract. The PSSC has ranked them in accordance with School Board Policy #7.71. The estimated cost of these services for the three (3)-year period is $50,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the ranking of certified and qualified firms for Civil Engineering Services - Plan Review for a period of three (3)-years be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the three (3) top-ranked firms.

Attachment: BAIenc01-19-2016_ApprovalOfRankings_CivilEngineeringPlanReview.pdf

20. APPROVAL OF UPDATE #1 TO THE 2016 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professional has submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County Schools projects. These submissions are in accordance with School Board Policy #7.71. The initial list was Board approved on 1/5/2016 (Item #19). The newly added firms are identified in the enclosure at the end of the initial listing. Upon Board approval, the pertinent date from these submissions will be incorporated to the existing list.

Recommendation
That Update #1 to the 2016 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: BAIenc01-19-2016_Update1_2016QPAnnualCertList.pdf

21. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description
The Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($71,125.74) in gross contract dollars. Included in these change orders are ($312,818.07) credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($294,922.71) result a net of $17,895.36 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc01-19-2016_CSDCOs.pdf

FINANCE

22. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATMENTS FOR THE MONTH ENDING NOVEMBER 30, 2015

Description
The Superintendent's Financial Statements for the month ending November 30, 2015 does not reflect any unexpected trends for the second quarter of the 2015-2016 fiscal year. The General Fund has reversed the negative trend with the receipt of property tax revenue. Expenditures are anticipated to exceed revenues at year end in the General Fund because of the use of unassigned fund balance included in the adopted budget.

Recommendation
That the Board approves the Superintendent's Financial Statements for the month ending November 30, 2015 as presented.

Attachment: Nov 15-16 supers.pdf

23. APPROVAL OF THE SALES TAX SURTAX III BUDGET AMENDMENT NUMBER FOUR

Description
The Sales Tax Surtax Budget Amendment Number Four will move funds from projects that have been completed using other revenue sources and from projects that will no longer be completed due to slower student enrollment growth. These funds are being moved to Venice Middle School and Fruitville Elementary School projects.

Recommendation
That the Sales Tax Sur Tax III Budget Amendment Number Four be approved by the Board as presented.

Attachment: Sales Tax Surtax Budget Amendment Four.pdf

JOB DESCRIPTIONS

24. APPROVAL OF REVISED JOB DESCRIPTION FOR NETWORK ENGINEER

Description
The revised job description for Network Engineer is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Network Engineer as presented.

Attachment: Job 250 - Network Engineer.pdf

25. APPROVAL OF REVISED JOB DESCRIPTION FOR NETWORK ADMINISTRATOR

Description
The revised job description for Network Administrator is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Network Administrator as presented.

Attachment: Job 111 - Network Administrator.pdf

26. APPROVAL OF THE ADVERTISING OF THE 2016-2017 SCHOOL CALENDAR

Description
A district committee comprised of school and district level administrators, teachers, members of the classified staff and parents developed the proposed district school calendar for the 2016-2017 school year.  The proposed calendar is ready for approval.

Recommendation
That the advertising of the 2016-2017 school calendar be approved as presented.

Attachment: 2016-17 Proposed Calendar 011516.pdf

Motions:
That the advertising of the 2016-2017 school calendar be approved as presented.	- PASS
Vote Results
Motion: Jane Goodwin
Second: Caroline Zucker
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Bridget Ziegler	- Aye
Caroline Zucker	- Aye

27. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: Frank Kovach clarified that the Board did not vote on any policy regarding transgender bathrooms.

28. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: 

The Chair adjourned the regular Board meeting at 3:59 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on January 19, 2016 and approved at the regular Board meeting on February 2, 2016.

____________________            ______________________
Secretary                                     Chair
Lori White                                   Shirley Brown